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PRIVACY POLICY

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At On The Seven Events, your privacy matters to us. This policy outlines how we collect, use, and protect your personal data in accordance with UK GDPR and related legislation.

 

1. Who we are

We are On The Seven Events (referred to as OT7), an event organiser focused on community-focused Touch tournaments and experiences.

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2. What personal data we collect

We may collect and store the following information:

  • Name and email address (when you subscribe to our newsletter)

  • Contact details provided via event registration forms

  • Images or video captured at events (for promotional purposes)

  • Website usage data (via cookies – see section 6)

 

3. How we use your data

We use your data to:

  • Send monthly email newsletters via Mailchimp

  • Share relevant event updates, early-bird offers, and community news

  • Manage event participation and communication

  • Improve our website and event services

We do not sell or share your personal data with third parties for marketing purposes.

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4. How we store your data

Your data is stored securely using:

  • Mailchimp for newsletter distribution

  • Password-protected systems for internal event logistics

  • Encrypted connections (SSL) across our platforms

You can unsubscribe or request data removal at any time.

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5. Your rights

Under UK GDPR, you have the right to:

  • Request a copy of your personal data

  • Correct any inaccurate or outdated information

  • Withdraw consent or ask us to delete your data

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, use the contact form

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6. Cookies and website analytics

We may use cookies or analytics tools to:

  • Monitor how visitors use our site

  • Improve user experience and content relevance

You can manage or disable cookies through your browser settings.

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7. Photography and videography

By attending our events, you may be captured in photos or videos. These may be used in:

  • Event recaps

  • Social media posts

  • Marketing materials

We’ll always aim to be respectful and will remove content on request. Please contact us if you prefer not to appear in published materials.

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8. Third-party platforms

We may use services like:

  • Mailchimp (email marketing)

  • Google Forms (event registration)

  • YouTube, Facebook, TikTok and Instagram (event promotion)

These providers have their own privacy policies. We recommend reviewing them if you’re concerned.

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9. Updates to this policy

We may update this privacy policy to reflect changes in how we operate or changes to legal requirements. You’ll always find the latest version on our website.

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10. Contact us

If you have any questions about this policy or how we handle your data, please contact us using the contact form

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